Calendly: The Scheduling App Everyone’s Talking About

Think about this: it usually takes 7.3 emails just to set up one meeting. This fact shows how old ways of planning meetings are not efficient. It also shows why there’s a big need for something better, like Calendly. This leading online platform has changed how we and businesses manage time. It boasts great benefits, like cutting down the hiring time by 8 days and a 22x jump in interviews scheduled.

But Calendly is much more than a way to schedule meetings. It’s a full system for booking calendars without the usual back-and-forth emails. It offers features like automated messages and follow-ups. And it can even handle payments. It also works well with many productivity tools. This makes Calendly a top pick for pros in various fields.

If you work in tech, finance, professional services, or education, Calendly is for you. It ensures your interactions with clients are both professional and respectful. It also automates a lot of admin work. There’s a free version of Calendly, a 14-day trial for the Teams plan. For bigger needs, there’s an Enterprise Plan starting at $15,000 a year.

Key Takeaways

• Average 7.3 emails needed to schedule a meeting indicates inefficient traditional methods.
• Calendly reduces time to hire by 8 days and increases interviews scheduled by 22 times.
• Provides automation for notifications, follow-ups, and integrates with payment systems like Stripe and PayPal.
• Free version available and a 14-day trial of the Teams plan.
• Compatible with Chrome, Outlook, Edge, and Firefox through browser extensions.

Understanding Calendly: An Overview

Calendly is a tool that makes planning meetings easier. It does the admin work for you, like a personal assistant. More than 20 million people use it to free up time and make scheduling simple.

What is Calendly?

Calendly is a free app that helps with setting up meetings smoothly. It works with calendars like Outlook and Google Calendar, showing when you’re free. The free version lets you link one calendar, and paid versions can link up to six.

How Calendly Works

Calendly lets users display when they’re available with an easy-to-use interface. Others pick a time that works for them from these slots. It has different types of meetings available, like One-on-One and Group, in its paid plans.

Calendly sends automatic reminders and follow-ups to improve meeting management. It also integrates with tools like Zoom and Google Meet for online meetings.

Key Benefits of Using Calendly

Using Calendly makes booking meetings quick and reduces missed connections. This can help keep clients happy and coming back. It has Workflows to manage messages before and after meetings, making it useful for professionals and companies.

Calendly also comes with features like “Minimum Scheduling Notice” and “Event Buffers.” These help manage your time better.

Key Features of Calendly

Calendly stands out by making meeting planning easy for various groups and sectors. It automates tasks and supports payment systems. This ensures a smooth and efficient scheduling process.

Automated Notifications and Follow-Ups

Calendly shines with its automated notifications and follow-ups. This feature cuts out the need for constant checking. With efficient meeting scheduling, reminder emails and follow-ups act like a personal aid. This lets users focus on main tasks.

The app also makes workflows simpler by allowing calendars to be added to websites. This means clients can book time without hassle.

Payment Collection Integration

Calendly works well with leading payment services. It allows for quick payments with Stripe and PayPal. This speeds up transactions and reduces paperwork. It’s especially useful in sectors like Technology, Financial Services, and Professional Services, making payments fluid.

Calendly also pairs with over 70 apps, making scheduling even easier. This reduces the need for emails. It’s this flexibility and simplicity that has earned Calendly the trust of over 20 million users globally.

Calendly for Recruitment and Hiring

Calendly has changed the way teams schedule recruitment, making it essential for efficient hiring. It automates many steps and works well with software like Greenhouse and ATS platforms. This reduces the complexities of arranging interviews.

Streamlining Interview Processes

Fast and efficient interview scheduling is key in today’s competitive job market. Calendly helps teams make this process quicker, reducing the time it takes to hire. It sends automated reminders and confirmations.

This cuts down unnecessary steps for each candidate, making hiring smoother. For example, Muck Rack cut their hiring time by eight days by using Calendly. This keeps them from losing potential hires due to slow scheduling.

Improving Candidate Experience

A good experience is crucial to attract the best talent. Calendly makes scheduling interviews easier, making candidates feel important from the start. A study by Glassdoor shows complaints about ghosting during hiring have jumped by 98% since before the pandemic. This highlights the need for better scheduling tools.

Calendly offers a self-scheduling system that improves the recruitment experience. It also works with Zoom and Microsoft Teams to make virtual interviews simpler.

Read how Trello optimizes projectworkflows

Calendly isn’t just convenient; it makes recruitment better for candidates. By setting limits on daily interviews and using email templates for common tasks, recruiters save time and avoid burnout.

With Calendly, companies can shorten the time it takes to hire. This helps them fill important roles faster and more efficiently.

Calendly: Integration and Compatibility

Calendly stands out in the market for its integration and compatibility. It connects smoothly with major calendar systems. It also brings powerful video conferencing integration. Plus, it has versatile browser extension utilities for better user experience and access.

Google Calendar Integration

Calendly works well with Google Calendar, Outlook, and Microsoft Office. This helps avoid double bookings by showing only open slots. It checks multiple calendars for availability. Users can link up to six calendars for full scheduling automation. This smart scheduling helps keep businesses and people well-organized and professional.

Video Conferencing Integration

Calendly works great with video tools like Zoom, Microsoft Teams, and Google Meet. When you set up a meeting, it automatically adds conference details. This makes virtual meetings run smoother. The integration with Microsoft Teams adds unique video conference details. These details update in real-time if changes happen.

Browser Extensions

Calendly’s browser extensions for Chrome, Outlook, Edge, and Firefox make it even more useful. These browser extension utilities let users add scheduling links easily online. This simplifies the scheduling process. With the Outlook add-on, you can manage meetings straight from your inbox. It supports different meeting types and real-time bookings.

Meeting Types and Scheduling Options

Calendly provides a wide range of scheduling choices. These choices suit different meeting types and teamwork needs. Understanding group scheduling, Round Robin, and collective meetings can really help make things run smoothly. Let’s dive into what these features offer:

Group Scheduling

Group scheduling lets lots of attendees sign up at once. This is great for webinars and training sessions where many people join. The streamlined appointment booking makes organizing these meetings simple. It takes away the stress of checking everyone’s free times.

Round Robin Scheduling

Round Robin scheduling spreads meetings out equally across team members. This ensures work is divided fairly and customer interactions are quick. No more manual scheduling as meetings are assigned based on preferences or availability. It’s a part of the Teams plan and helps teams work efficiently, making sure meetings are shared out.

Collective Meetings

Collective meetings allow several hosts to show when they’re all free on one booking page. It’s handy for setting meetings when everyone needed can join. Available from the Standard plan, it simplifies matching up team schedules. This makes sure all key people are in important talks, aiding better teamwork and decisions.

Calendly’s options like group, Round Robin, and collective meetings boost how well an organization works. They fit different needs, helping businesses use their time better and be more productive.

Conclusion

Calendly changes the game in managing schedules. It offers many features for both individual and group use. Its easy-to-use interface makes setting up meetings simple and works well with Google Calendar, Outlook, and iCloud. This cuts down on the need for endless emails.

Startups find Calendly very useful because it saves time, is easy to grow with, and is affordable. Teams can plan meetings easily with options like sequencing and group sessions. Large companies value its strong security, including encryption, two-factor authentication, and SOC 2 Type II certification.

Calendly also allows for customized reminder emails, making scheduling smooth and effective. It connects with tools like Zoom, Salesforce, and Slack to boost productivity and help users. For more details on how Calendly can help you, check out information on how Calendly simplifies scheduling.

At its core, Calendly is committed to improving how we arrange meetings. It focuses on being user-friendly, scalable, and secure. This means that no matter your organization’s size, Calendly makes arranging meetings straightforward and secure.